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As a member of the Trinity community, the
Trinity Exchange web site is your place to keep up-to-date with
what’s happening on campus and to get all the important
announcements and event information every day. You can log in to
Trinity Exchange at any time or place you choose, and receive the
very latest news. In addition, two daily emails with the most
recent headlines is sent to you to inform you of new postings on
Trinity Exchange at that time.
Why Log On?
The primary purpose for the Trinity Exchange is to efficiently
communicate information to all members of the Trinity Community. The default
setting allows you to view announcements and event information that are
intended for the entire Trinity community.
In addition, Trinity Exchange can
target and display messages intended only for specific audiences, such as
faculty, students, and admin/staff. Logging in allows you to identify
yourself, and thereby gain access to any announcements that may only be viewed
by members of your particular subgroup within the Trinity community.
Logging in also enables you to
customize Trinity Exchange to better suit your interests and needs, and enhance
your overall viewing experience. For your convenience, you have the option of
automating your log in, which will allow seamless access to your
customized view of the Exchange.
Some specific features that offer
this type of personalization include:
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Bookmarks
Trinity Exchange offers you the
flexibility and convenience of adding links to sites that you
frequently use. Default bookmarks are www.trincoll.edu and Trinity
Directory.
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Bookmarked
Events
Trinity Exchange offers
you the flexibility and convenience of bookmarking links to
specific event announcements that interest you and that you’d like
to attend. These bookmarked links can also serve as your own
personal reminders to set aside the time to attend these
particular events.
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Categories of Interest
You have the ability to select the
announcement and event categories you ’re interested in, and only
receive messages about these selected categories (with the exception of certain required
distributions such as Advisories and the Office of the
President). You are able to
select these categories from "My
Profile".
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How to Log On
Upon receiving one of the "Today on Trinity
Exchange" daily emails, click on any of the announcement or event title
links. If you click a link for a posting that does not target a specific
audience, you will be brought to the Trinity Exchange homepage, and the
information you are interested in will be displayed in the center pane.
If you click the title link for a posting intended
for a specific audience, a dialogue box will appear asking you to enter your
username and password.
If you have never logged on to Trinity Exchange
before, then the following information should be entered in the appropriate
fields:
username: your NT username (usually your
first initial followed by your last name or a portion of it).
password: WELCOME (entered in all caps)
Immediately, you will be prompted to enter a new
password of your own choice. This is a security precaution, and ensures that
only you will be able to access your customized view of Trinity Exchange. Note
that the new passwords must be between 6 and 12 characters in length, must
start with a letter, and must contain only letters, digits, and the characters
#$@_. Note further that passwords are case sensitive. Upon completing this
step, the WELCOME password will no longer work.
Once you have completed this initial log on
procedure, you must use the same username and the newly selected password to
log on each time you return to the Trinity Exchange. If you like, you can
automate the log on process and save yourself a couple steps.
You can also access the site directly by using this
address: http://internet2.trincoll.edu/TrinExchange/
At this point, you can log on to Trinity Exchange by clicking the log on button
which appears in the top right of the home page. A dialogue box will open
asking you to enter your username and password.
Forget your
username and password?
If you should happen to forget your username and/or
password, please click
here to contact a Trinity Exchange Administrator. Upon receipt of your
message, the Administrator will email your username and a temporary password to
you, which will allow you to temporarily log in to the Exchange. Once you are
logged in, you will be required to change the temporary password to a new
password of your choice.
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Automating
Log On
Whenever the log on dialogue box appears, you have
the option of selecting "Remember my credentials".
This will allow your computer to automatically submit your log on information,
and bypass the log on procedure. As long as you return to the Trinity Exchange
within 30 days, this feature will be active. If you do not return to the
Trinity Exchange within the 30 days, you will be asked to log on again (using
the same username and password that you had originally selected).
Please note: if you choose to
enable the "Remember my credentials" feature. We recommend that you
close your browser window to exit out of Trinity Exchange.
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Logging
Off
Unless you log off, it would be possible for someone
to use your machine to view targeted messages, alter your personalized
settings, and post an announcement to the Exchange under your name (assuming
that you have posting privileges). To log off, simply click the log off button
which appears in the top right of the Exchange homepage.
Please Note: Logging Off will disable the "Remember
my credentials" function. Alternatives to logging off include
entering a new web address and navigating to a different site, or simply
closing the browser window.
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The
Trinity Exchange Home Page
The Trinity Exchange home
page is the best place to find current announcements and event
information organized in an easy to read format. If you are logged
in to the Trinity Exchange, the home page also offers features that
can be customized to suit your own personal
preferences.
The individual areas of the home
page are explained in greater detail below.
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1.
Bookmarks
If you are logged in, Trinity Exchange
offers you the flexibility and convenience of adding links to
sites that you frequently use. Click Add Link to make additions.
Click the pencil icon next to each bookmarked link to edit or
delete it. Default bookmarks are www.trincoll.edu and Trinity
Directory.
| Hint: This is the
perfect place to add links to blackboard, your department
home page, etc.
|
2. Recent
Announcements
Recent announcement titles posted within
the past 48 hours (72 hours over the weekend) are displayed under
the appropriate categories in the left hand column of the home
page for easy browsing. Clicking on any headline link will
automatically display the entire announcement in the center
pane.
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3. Center pane
Announcements and events are displayed on
the Trinity Exchange home page as soon as they are posted, with
the most recent posting shown in its entirety in the center pane.
The center pane also displays the related information for any
announcement or event title that you choose to click on, either
from the Trinity Exchange email or from the left and right columns
on the home page.
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4.
Advisories
Advisories are displayed in
a prominent box at the top of the center pane of the homepage, so
the Trinity Exchange visitor doesn’t miss it. Advisories include
campus safety advisories, early closing advisories, major
announcements from the President’s office, etc.
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5. Bookmarked Events
If you are logged in, Trinity Exchange
offers you the flexibility and convenience of bookmarking links to
specific event announcements that interest you and that you’d like
to attend. These bookmarked links appear in the top right column
of the home page, and can serve as your own personal reminders to
set aside the time to attend these particular
events.
To bookmark an event,
simply click the "bookmark this event" link which appears in the
body of the event posting (unless you are not logged in). You will
then see the link title for this event displayed in the "My
Bookmarked Events" area of the Trinity Exchange homepage. The link
title will automatically disappear once the event information has
expired, or you can delete it yourself by clicking the X that
appears beside it.
Remember, this feature
only functions if you are logged in to the Trinity Exchange. For
instance, if you bookmark an event, but then neglect to log in to
the system when you return, the bookmarked events field will not
be displayed.
6. Event
Announcements
Event Announcements about upcoming events
will display in this area, including the event title (as a link to
the entire event announcement), date, time and place. Clicking on
any event title link will automatically display the entire event
announcement in the center pane.
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7. Today’s Events
This area displays Trinity events that
are happening within the next 24 hours. You have the choice
of viewing event information organized by category or time by
selecting one of the radio buttons provided beneath the title bar.
Clicking on any event title link will automatically display the
entire event announcement in the center pane.
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The Announcements tab
When
you click on this tab, the most recently
posted announcement will be
displayed in the center pane of the page. You can browse through
recent announcement titles displayed in the left column and arranged
by category, and click on a link to have the full announcement
displayed in the center pane (as on the home page). The right column
displays a search function that allows you to search through
announcements.
Search for
Announcements
The right column offers you the ability
to Search all announcements (that are stored in the system) by
date and category.
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To search
announcements by date, you have various options. You have the option of
searching for announcements posted
between two dates,
or on a specific date,
or you can select all active
announcements and browse through this comprehensive
list.
The default is to show results for the
past 24 hours. If you select one of the first two options of
searching by specific dates, you will need to enter just the day
and month in the date field(s), and the year will be added
automatically for your
convenience.
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To search
announcements by category, you can select a category from the drop-down
menu provided and browse through all the available announcements
posted in that category for the date or date span you
selected.
Search Results
Your search results will display in the
left column as announcement title links, arranged by category. The
most recent announcement will be displayed in entirety in the
center pane. Clicking on any one of the links that appear in the
left column will replace the default announcement with the
selected announcement in the center pane.
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The Events tab
When you click this tab,
the most recently
posted event announcement will be displayed in the center
pane. You can browse through recent event announcement titles
displayed in the left column and arranged by category or time (your
choice), and click on a link to have the full event announcement
displayed in the center pane (as on the home page). The right column
displays a search function that allows you to search through event
announcements.
Search for Events
The right column offers you the ability
to search through all event announcements that are stored in the
system. You have the option of searching through these events by
date, date span, and by category.
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To search
events by date or date span, you have several options which are activated by
clicking the radio button that appears next to each parameter.
You have the option of searching for events that are scheduled
to occur
between two
specific dates, or
on one
specific date. You can also search for events that are schedule
to occur this month, next week, this week, tomorrow or today.
The default is to show you the list of events that are occurring
today. If you click the radio button for one of the first two
options of searching by specific dates, you will need to enter
just the day and month in the date field(s) that will appear
(the year will be added automatically for your
convenience).
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To search
events by category, you can select a category from the drop-down
menu provided and browse through the available event
announcements posted in that category for the date or the date
span you selected.
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Search
Results
Your search
results will display in the left column as event title
links.
You can chose to have
the results displayed by category or time, by selecting one of the radio buttons that
appear at the top of the column. The most recent event
announcement of those that are returned will be displayed in its
entirety in the center pane of the page. Clicking on any one of
the title links in the left hand column will replace the default
event announcement with the selected event announcement in the
center pane.
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Clicking on the “To Post” tab will enable
authorized members of the Trinity community to:
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Post an
announcement
(i.e. - change of operating hours,
staff/policy changes, virus alerts, awards, etc.)
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Announce an
event
(i.e. - Athletic events, Chapel services,
performances, workshops, lectures,
etc.)
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Edit
a previous posting
(by clicking the posting's title link
under "My Announcements" or "My Events")
The title of your new posting will
be automatically included in the next scheduled daily email: "Today on Trinity
Exchange". This email compiles the titles for all new postings that were
submitted since the last email was compiled. This compilation is then
distributed to the Trinity community.
For example, if you post an
announcement at 9:00 A.M. on a Tuesday, then the title of your announcement
will be included in Tuesday morning's daily email which is compiled at 10:00
A.M. However, if you post the announcement at 1:00 p.m. on a Tuesday, the title
of the announcement will appear in Tuesday afternoon's daily email which is
compiled at 3:00. If you post an announcement after 3:00 P.M., the title will
be included in the following day's morning email.
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Who
Can Post to Trinity Exchange?
Access to specific posting categories and
audiences is dependent on your office posting requirements and
privileges. If would like to request posting privileges, or if you
have questions about your current posting privileges,
please
click hereto
contact a Trinity Exchange Administrator.
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To Post an
Announcement
You can
use this feature to post announcements that are not event-related
messages. Examples of announcements include a change in operating
hours, a change in staff or policy, a computer maintenance alert,
recognition of a recent publication or award,
etc.
In order to post an announcement, you will
be guided through a series of steps where you Select Your
Audience, Select Your Announcement Category, Identify Primary
Contact, Select Posting and Email Notification Dates, Enter
Announcement Information , plus optional Add Graphics and Attach
Document fields. You can even add a URL for a related web site.
Once you’ve entered this information, you have the ability to
preview the announcement you’ve just entered, edit or make
changes, and then submit your announcement for posting on the
Trinity Exchange.
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Select Your
Audience
You’ll need to choose
the Audience this announcement is intended for.
Select “Broadcast” if you’d like the entire
Trinity community (faculty, staff, students) to see your
announcement, or select “Target Audience” and
choose the specific Trinity group (eg., faculty) you’d like to
reach.
If you have been set up with
additional posting privileges, Trinity Exchange also allows you to
further pinpoint your audience by breaking down these key groups
into subsections. If you need to reach a narrower section of the
Trinity community (eg. Staff Part-Time), click on the
“Show Cohorts” link to view all the audience
subsections and select the ones you need.
Please Note: Trinity
Exchange uses the People Soft database to create key groups. Therefore, if
People Soft does not identify a person as being a member of a particular group,
Trinity Exchange will also be unable to recognize them as a member of the
group.
For those who have been set up with this
posting option, Trinity Exchange also allows you to select
“Mandatory” to override individually customized
“My Profile” preferences and ensure that the Trinity community or
group your announcement is intended for WILL receive
it.
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To select your
Announcement Category,
you’ll need to
select the category your announcement falls under (eg. Faculty
News, Athletics, etc.) depending on what your announcement is
about. If it’s an announcement about swimming pool hours, it
would go under Athletics. If it’s about an award received by a
faculty member, it would go under Faculty News. If it’s about
student government or Mather Hall hours, it would be under Student
News. Announcements from the Registrar’s office about course
schedules/changes, exam periods, etc., would go under Student
News, but the Target Audience would be both faculty and
students. For announcements that do not fit into any of the
specific categories provided, please select “General” as your
announcement category.
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The
Primary Contact
is the person
to whom any questions regarding your announcement should be
directed. Contact persons are identified in this field by
their email address. For your convenience, your email
address will automatically appear in this field. If you need to
change the email address, enter the new primary contact’s email
address and click “Verify” to make sure you’ve entered it
correctly. The contact information below the email address will
then be updated to reflect the revised email contact. Click
“Reset” if you’d like to revert to the previous entry.
| Hint:
You don't have to enter the entire email address if
you are changing it from the default. Simply enter: "firstname.lastname@" and
then click "Verify". The system will provide the complete address for you.
|
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Enter
Announcement Information
Here, you’ll need to
enter the
title
of your announcement
and the
salutation/header
if any (eg. Dear
Members of the Trinity Community” for a letter-format message), as
well as the
message/description
in the body of your
announcement. Please note the size limitations displayed for each
field (eg. 100 characters for Title). Also note that although the
Trinity Exchange system does allow you to cut and paste text from
other applications (such as Microsoft Word), it may not
accept certain text formatting. However, the system will respect
your paragraph breaks, and does give you the option of using the
following two formatting styles by inserting the corresponding
“html tags” within the text:
Bold:
<b>bold</b>
Italics:
<i>italic</i>
| Hint:
Please keep in mind that the title
of your announcement will be displayed as a headline in the
Trinity Exchange email that is distributed automatically
once a day. Viewers have the option of clicking on this
title/headline to get more information. An attractive,
promotional, intriguing title/headline for your announcement
will persuade people to click on it to receive more
information. Please remember that your title/headline can be
up to 100 characters long.
|
You also have the
option of entering a
Web site
address
(complete url:
www.website.com) that will link readers to additional information
about your announcement. If you do enter an url, click “Verify” to
make sure you’ve entered a valid address for an active site (you
can click “Clear” if you’d like to delete the web address you’ve
already entered).
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Add
Graphics
(optional)
You
have the option of adding an image (graphic or photo) that is
embedded in your announcement. We strongly recommend that you only
include one image per announcement, for design simplicity and load
time efficiency. Click “Browse” to locate any images on your
computer's hard drive, select the image, and click "open". Enter
an image title/description in the field directly beneath the image
file field. When you have finished, click
“Upload.”
A new box will now appear at the top of
the page displaying the image order, description and size. An edit
link appears at the end of the row, allowing you to change the
description of the image, the order (if you should decide to embed
more than one image), or delete the image.
If you decide to add another
image, simply follow the steps above. Each time you click "upload", the new
image will be added to the list of embedded images appearing at the top of the
page. Also, multiple embedded images are displayed in the following pattern:
first image = right of the first paragraph, second image = left of the second
paragraph, etc.
Images should be saved
in a jpeg or gif format in RGB mode. You don't need to be too
concerned about size, as the application will automatically scale
the graphic to an acceptable size for viewing. If the original
image is reduced, viewers will be able to see an enlarged version
by clicking the embedded image in the body of your
announcement.
| Hint:
If you have several photos that
would be of interest to the viewers, please save them in an
attachment and use the “attach documents” feature in the
next step, or post them on your office web site/pages and
link to it using the “Enter Web site address” feature in the
previous step.
|
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Attach
Documents (optional)
You have the option of attaching a
document that would give additional information and would be of
interest to viewers. The attachment can be in Word, Excel,
Powerpoint, pdf format, etc. Please keep an eye on file size and
load time for convenient and efficient viewing. The Trinity
Exchange will accept file sizes up to 4MB.
Click “Browse” to locate any file on your
computer's hard drive, select the file, and click "open". Enter a
description in the field directly beneath the document field. When
you have finished, click “Upload.”
A new box will now appear at the top of
the page displaying the document order and description. An edit
link appears at the end of the row, allowing you to change the
description, the order (if you should decide to attach more than
one document), or delete the attachment
If you decide to attach multiple
documents, simply follow the steps above.
Each time you click "upload" the new attachment will be added to
the list that appears on the top of the screen.
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Select
Posting Dates
This option allows you to determine the
time span during which your announcement will be active on the
Trinity Exchange. By default, the title of your announcement
will appear on the Trinity Exchange homepage for 2 days (a third
day is added if your announcement is posted on a Friday). At the
end of this period, your announcement title will be removed from
the homepage, but the entire announcement will still be considered
active until the time span you determined expires. Active
announcements can be found by using the Active search parameter on
the Announcements page.
Once your announcement
is no longer active, viewers may still be able to find it by
entering certain search parameters on the Announcements page. Your
Announcement information is stored in the system for twelve months
before it is archived.
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Select
Email Notification Dates
Whenever
you post a new announcement, the title will be included in the next Today on
Trinity Exchange Daily Email. This is the default setting for the system. When
your audience receives the daily email, they can click your title link, and
then view the entire announcement on the Trinity Exchange home page.
In addition to the
default, you can select up to two additional email notification dates. To add
an email date, you simply enter the desired date (mm/dd/yyyy) in the field next
to "New Email Date", and then click "add". You will see the new date appear
beneath the original default date shown above the "New Email Date" field. At
this point, you can cancel the date by clicking the "cancel email" link which
appears beside it.
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My
Announcements
Each time you post an announcement, the title will
appear as a link under "My Announcements" on the To Post area of the Trinity
Exchange. If you should need to edit any information that you previously
posted, simply click the link title for the relevant announcement. The summary
page will open, and you can select the content that you need to edit. You will
then be able to save the updated announcement. Plus, you will have the option
to have your announcement posted with a "revised" notice so viewers will be
aware that your information has been updated.
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To Post an Event
This feature allows you to add an event to
the Trinity Events Calendar.
Some examples of an event
are a performance, lecture or workshop, chapel service, reception or
luncheon, etc. You can post an event as soon as you have a title, a
partial description, a confirmed date, and a location. If you don't
have the exact time or full description to add an event to the
calendar, Trinity Exchange will display it as TBD.
If you need to, you can
return to your event posting and add specifics such as the start time and
duration. You could also expand the event description, as well as add some
optional elements such as graphics, attachments and URLs for related web sites.
You can choose to have the event title included in the Today on Trinity
Exchange daily email when the announcement is in its abbreviated state, or you
can wait until the the announcement is complete.
| Hint:
For events that are
open to the general public, we recommend adding your event to
the Events Calendar at least four to six weeks before the
event.
|
 In order to post an Event, please refer to the Posting
Guide that appears in the top right corner of the posting fields
(see illustration at right). This guide functions very similar to a
map, and will guide you through a series of steps to add your Event
to the Events Calendar, and post your Event announcement. As
you progress through each step in the posting process, the Posting
Guide indicates where you are by framing the current step in red.
Also, the Posting Guide does not allow you to move on to the next
step unless the current step has been completed. Therefore, if you
notice that the link following your current step is inactive, you
should review the current page for incomplete fields.
During the first step, you will need to
Select Your Audience, Category and Primary Contact. Then you can
move on to entering the event information such as the title, and
description, and even (if applicable) a sponsor, header/salutation
and URL for a related web site. Next, you will enter the date, time
and location for the event, followed by optional fields for
attaching graphics and/or documents, followed by the notification
date(s). These are the dates that you would like the title of your
event to appear in the Today on Trinity Exchange daily emails. The
Summary step allows you to go back and edit the information you have
entered, as well as preview the posting. Last of all, the Post step
saves your event announcement to Trinity Exchange.
More specific instructions for
each of these individual steps are provided below:
Select Your
Audience, Event Category, Primary Contact
You’ll need to choose
the Audience this Event announcement is intended
for. Select “Broadcast” if you’d like the entire
Trinity community (faculty, staff, students) to see your event
announcement, or select “Target Audience” and
choose the specific Trinity group (eg., faculty) you’d like to
reach.
If you
have been set up with
additional posting privileges, Trinity Exchange also allows you to
further pinpoint your audience by breaking down these key groups
into subsections. If you need to reach a narrower section of the
Trinity community (eg. Staff Part-Time), click on the
“Show Cohorts” link to view all the audience
subsections and select the ones you need.
Please Note: Trinity
Exchange uses the People Soft database to create key groups. Therefore, if
People Soft does not identify a person as being a member of a particular group,
Trinity Exchange will also be unable to recognize them as a member of the
group.
For those who have been set up with this
posting option, Trinity Exchange also allows you to select
“Mandatory” to override individually customized
“My Profile” preferences and ensure that the Trinity community or
group your announcement is intended for WILL receive
it.
To select your
Event Category,
you’ll need to select
the category your Event falls under (eg. Lecture, Concert,
Performance, Student Organization Event, Reception, etc.).
Please note: the category of “Workshop, class, etc.” does
NOT
include the
regular academic classes and course schedules from the Registrar’s
Office. For Events that do not fit into any of the specific
categories provided, please select “Other Events” as your Event
category.
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The
Primary Contact
is the person
to whom any questions regarding your announcement should be
directed. Contact persons are identified in this field by
their email address. For your convenience, your email
address will automatically appear in this field. If you need to
change the email address, enter the new primary contact’s email
address and click “Verify” to make sure you’ve entered it
correctly. The contact information below the email address will
then be updated to reflect the revised email contact. Click
“Reset” if you’d like to revert to the previous entry.
| Hint:
You don't have to enter the entire email address if
you are changing it from the default. Simply enter: "firstname.lastname@" and
then click "Verify". The system will provide the complete address for you.
|
Back
to Table of Contents
Enter the Event Information
Here, you’ll need to
enter the
Title of the Event, as well as the
Title Calendar Shorter Title. The main title of
your event will be displayed in its entirety whenever your
announcement is displayed in the center pane of the Trinity
Exchange. However, a lengthy title will not display well as a link
in the side column, so for this situation, the system allows you
to enter an abbreviated version of your title. (Please note the
size limitations displayed for each title (eg. 100 characters for
Title of the Event, 40 characters for Trinity Calendar Shorter
Title ).
| Hint:
Please keep in mind that the title
of your event is what is displayed as a headline in the
daily Trinity Exchange emails . Viewers have the option of
clicking on this title/headline to get more information. An
attractive, promotional, intriguing title/headline for your
event will persuade people to click on it to receive more
information. |
After you have
entered the titles, three optional fields follow offering the
ability to enter the event
sponsor
(eg. Hillel
House, Human Rights Program, etc.), a
Header/Salutation, and finally, a Web
site address
(complete url:
www.website.com) that will link readers to additional information
about your event announcement. If you do enter an url, click
“Verify” to make sure you’ve entered a valid address for an active
site (you can click “Clear” if you’d like to delete the web
address you’ve already entered).
Again, these three fields
are optional and can be bypassed.
Use
the Description of the Event
field to type your event information, or cut and paste it from a
word processing application
(such as Microsoft
Word). Remember to include registration info
and other relevant information. Note that although the
Trinity Exchange system does allow you to cut and paste text from
other applications (such as Microsoft Word), it may not
accept certain text formatting. However, the system will respect
your paragraph breaks, and does give you the option of using the
following two formatting styles by inserting the corresponding
“html tags” within the text:
Bold:
<b>bold</b>
Italics:
<i>italic</i>
| Hint:
Trinity Exchange does not offer a text editor
(spell check). Therefore, it would be helpful if you write the body of your
message in a word processing program that offers a spell check function (such
as Microsoft Word). After you have done a spell check, you can cut and paste
the body into the Trinity Exchange.
|
Where and
When
This is the area
where you can enter the date(s), time(s) and location(s) for your
event. One thing to remember is that you can complete this stage
w/only the date. By selecting the "To Be Announced" radio button,
you can return at a later time to add the location and time frame.
This is good feature to use if you want to get your event
announcement posted even though you are still working out the
details of the time and location. In this scenario, viewers would
see a TBA displayed next to the time and/or location. However, you
MUST have a confirmed date to utilize this feature. The system
will not allow you to complete the posting unless a date has been
assigned. When you are ready to post the time and location, select
the "Enter Specific Times" radio button. Right below this button,
you will see a series of fields which will allow you to enter a
start time, duration, and location. After you fill in these
fields, click the "Add New " button, and the information you just
entered will appear in a new table beneath the fields. You can
either edit or cancel this information using the appropriate links
located to the right. If you are entering multiple times and/or
locations for the same event (play, film, etc.), simply click "Add
New" for each new entry.
For example, if you
are announcing a film that will be showing at 7:30 p.m. and 10:30
p.m. on October 5, 2002, you would:
-
Enter the date in the top field: 10/05/2002
-
Select the "Enter Specific Times" radio button
-
Enter 7:30 p.m.
-
Enter the duration (you can estimate)
-
Enter the location
-
Click "Add New" button.
-
repeat steps 1-5 (entering 10:30 for step 3)
You can enter as many date, time and location
variations as you please as long as they all relate to the original event title
and description that you previously entered.
Back
to Table of Contents
Add
Graphics
(optional)
You
have the option of adding an image (graphic or photo) that is
embedded in your announcement. We strongly recommend that you only
include one image per announcement, for design simplicity and load
time efficiency. Click “Browse” to locate any images on your
computer's hard drive, select the image, and click "open". Enter
an image title/description in the field directly beneath the image
file field. When you have finished, click
“Upload.”
A new box will now appear at the top of
the page displaying the image order, description and size. An edit
link appears at the end of the row, allowing you to change the
description of the image, the order (if you should decide to embed
more than one image), or delete the image.
If you decide to add a second
image, simply follow the steps above. Each time you click "upload", the new
image will be added to the list of embedded images appearing at the top of the
page. Also, multiple embedded images are displayed in the following pattern:
first image = right of the first paragraph, second image = left of the second
paragraph, etc.
Images should be saved
in a jpeg or gif format in RGB mode. You don't need to be too
concerned about size, as the application will automatically scale
the graphic to an acceptable size for viewing. If the original
image is reduced, viewers will be able to see an enlarged version
by clicking the embedded image in the body of your
announcement.
The Trinity Exchange will accept file
sizes up to 4MB.
| Hint:
If you have several photos that
would be of interest to the viewers, please save them in an
attachment and use the “attach documents” feature in the
next step, or post them on your office web site/pages and
link to it using the “Enter Web site address”
feature.
|
Back
to Table of Contents
Attach
Documents (optional)
You have the option of attaching a
document that would give additional information and would be of
interest to viewers. The attachment can be in Word, Excel,
Powerpoint, pdf format, etc. Please keep an eye on file size and
load time for convenient and efficient viewing. The Trinity
Exchange will accept file sizes up to 4MB.
Click “Browse” to locate any file on your
computer's hard drive, select the image, and click "open". Enter a
description in the field directly beneath the document field. When
you have finished, click “Upload.”
A new box will now appear at the top of
the page displaying the document order and description. An edit
link appears at the end of the row, allowing you to change the
description, the order (if you should decide to attach more than
one document), or delete the attachment
If you decide to attach multiple
documents, simply follow the steps above.
Each time you click "upload" the new attachment will be added to
the list that appears on the top of the screen.
Back
to Table of Contents
Enter Email
Notification Dates
Trinity Exchange distributes two daily emails
(10:00 a.m. and 3:00 p.m.) with title links for upcoming events.
These title links allow recipients to link directly back to
Trinity Exchange to read more about an event. When you are posting
an event, the default is to include a title link for your event in
the next scheduled daily email. Therefore, by default, if you post
an event at 9:30 a.m., your posting will be included in the 10:00
a.m. daily email. Any postings after 10:00 a.m. and before
3:00 p.m. will be included in the 3:00 p.m. daily email. Postings
after 3:00 p.m. will be included in the following morning's 10:00
a.m. email.
You have the option of canceling the default
email, as well as adding up to two additional dates that you would
like your event's title link to appear in the daily email. To add
a date, simply enter the desired date in the "Custom Reminder
Email Date" field (DD/MM/YYYY), and click the "add" button. The
newly added date will appear in the upper box where the default
email date appears. You can cancel an email date simply by
clicking the cancel email link that appears to the right of each
date.
Summary Page
The summary page divides your entire event announcement into individual modules
of information. You have the ability to edit the information within any of
these modules by clicking the respective "edit" link. If you do decide to edit
some information, simply click the "edit" link, make the desired change, and
then click the "summary" page in the navigation map to save your change and
return to the summary page.
Click the preview link to see what your event
announcement will look like in a the Trinity Exchange format. Return to the
summary page by clicking the "close window" icon that appears in the top left
column of the preview page. |
